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Boughton Law

Wills & Estates Legal Administrative Assistant

LAA's – Vancouver, British Columbia
Department LAA's
Employment Type Full time
Minimum Experience Mid-level

Who We Are

Boughton Law is a Vancouver-based law firm.  We do things differently. We are committed to excellence, integrity, professionalism, community and development. Our values foster a collaborative and stimulating work environment.  If you crave meaningful work and embrace innovation like we do, we want to hear from you. We offer competitive compensation and benefits packages (e.g. flex leave time, wellness program, professional development opportunities and more) to ensure we attract and retain high-quality professionals. We are an innovative law firm continuing to redefine the way we practice law.

Who We Are Looking For

Boughton Law is currently recruiting for a Legal Administrative Assistant with experience in Wills & Estates. The successful candidate will be responsible for providing a variety of administrative, clerical, specialty assistance and  legal support to assigned lawyers in the Wills & Estates / Corporate Commercial practice area.

Job Duties & Responsibilities

  • Prepare correspondence, faxes, documents, etc. using Digital Dictaphone, email instructions, copy typing and handwritten notes: using application software (Word & Outlook)
  • Draft documents for various types of applications for estate grants
  • Initial drafting of wills
  • Prepare power of attorney documents, living wills and representation agreements
  • Communicate with various external bodies including beneficiaries, financial institutions, governmental authorities, Public Guardian and Trustee’s office etc.
  • Conduct searches including corporate, land title and personal property registry administrative tasks
  • Conduct conflict searches, open files, create physical files  and maintain filing system
  • Manage incoming calls and emails
  • Maintain bring forward system  to ensure follow up and receipt of requested materials/documents.
  • Post time sheets (using Acumin accounting software)
  • Prepare invoices to clients (using Acumin accounting software)
  • Perform other related duties as required

Qualifications

  • Graduate of Legal Administrative Assistant Program
  • Minimum 3 years’ experience as a Legal Administrative Assistant  with working experience in Wills & Estates
  • Proficient in Microsoft Office Applications
  • Excellent English oral and written skills
  • Excellent organizational skills
  • Good understanding of WESA
  • Able to draft standard correspondence with minimum supervision
  • Able to assist clients with administration of an Estate
  • Knowledge of procedures after Estate Grant issued
  • Familiarity with Trust Agreements and Committeeship applications is considered an asset
  • Able to take initiative and use good judgment.
  • Able to communicate with clients, lawyers and staff
  • Familiar with billing/invoicing processes in a legal environment

Application Deadline                April 12, 2 019

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  • Location
    Vancouver, British Columbia
  • Department
    LAA's
  • Employment Type
    Full time
  • Minimum Experience
    Mid-level
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